Units

Units are individual rental spaces within a property. Manage unit details, financials, maintenance requests, and utility readings from one place.

Units table

Table features

The units table gives you full control over how you view and manage your unit inventory.

Filtering

Filter units using any column with advanced filter options:

Filter type	Description
Contains	Field contains the specified text
Not contains	Field does NOT contain the specified text
Is	Field exactly matches the specified value
Is not	Field does NOT match the specified value
Is empty	Field has no value
Is not empty	Field has a value

How to filter: Click the filter icon on then click Add filter button, select your filter type, and enter the value.

Filter examples:

Unit number contains “101”
Status is “Occupied”
Tenant is not empty
Floor is empty

Column customization

Click the View Settings button to customize your table:

Setting	Description
Row height	Compact / Standard / Comfortable
Grouping	Add grouping level… (status , unit type)
Toggle columns	Show/hide any column

Toggle columns available:

Unit number
Unit type
Floor number
Status (Vacant / Occupied / Maintenance / Coming Soon)
Tenant name
Rent amount
Size (sq ft)
Bedrooms
Bathrooms
Furnishing status
Balcony
Created at
Updated at

Pin columns

Pin important columns to keep them at the table:

Click the pin icon on any column
Pinned column stay fixed while scrolling
Click the pin icon again to unpin

Refresh button

Click the Refresh button to reload the latest unit data.

Export

Export unit data as CSV or Excel:

Click Export button
Select format: CSV or Excel
Choose which columns to export (all or selected)
Click Download

Import CSV

Bulk import units using a CSV file.

How to import

Click Import CSV
Download the sample CSV template
Fill in your unit data
Upload the file
Review and confirm the import

Add unit

Add single unit

Click the Add unit button to add one unit at a time.

Unit details

Field	Required	Description
Unit number	Yes	e.g., 4B, 101, GF-Left. Must be unique within this property.
Floor	No	e.g., 0, 1, 2. Ground floor = 0.
Unit type	Yes	Select from unit types (Studio, 1 Bedroom, 2 Bedroom, etc.)
Description	No	e.g., Corner unit with city views and recently renovated kitchen. Shown to prospective tenants.

Physical details

Field	Description
Size (sq ft)	e.g., 650
Bedrooms	Number of bedrooms (0, 1, 2, 3, 4+)
Bathrooms	Number of bathrooms (0.5, 1, 1.5, 2, 3)
Furnishing status	Unfurnished / Semi-furnished / Fully furnished
Balcony	Unit has a private balcony or terrace
Parking	Unit comes with a dedicated parking space

Financials

Field	Required	Description
Monthly rent	Yes	Base rent for this unit. Individual tenant agreements can override this.
Security deposit	No	Refundable deposit collected on move-in, e.g., 50000
Monthly service charge	No	Covers shared amenities, waste collection, or maintenance fees billed alongside rent, e.g., 2000

Availability & notes

Field	Description
Available from	dd/mm/yyyy — Leave blank if the unit is available immediately. Useful for forward-planning when a current tenant is leaving.
Internal notes	Private notes visible only to your team — never shown to tenants. e.g., Hot water geyser needs servicing before next tenant moves in.

Add bulk units

Bulk unit creation

Click the down arrow on the Add unit button and select Add bulk units to create multiple units at once.

Unit numbering

Field	Required	Description
Total units	Yes	Max 200 at a time. Number of units to create.
Start number	Yes	First number in the sequence.
Prefix	No	Added before the number — e.g., Y-20
Suffix	No	Added after the number — e.g., 20-A

Start	Prefix	Suffix	Results
1	A	(none)	A1, A2, A3…
101	(none)	GF	101-GF, 102-GF, 103-GF…
1	B-	(none)	B-1, B-2, B-3…

Unit defaults

These settings apply to all units being created. You can edit individual units afterward.

Field	Required	Description
Unit type	Yes	Select from unit types (Studio, 1 Bedroom, 2 Bedroom, etc.)
Floor	No	e.g., 1. Ground floor = 0.
Size (sq ft)	No	e.g., 650
Bedrooms	No	Number of bedrooms (0, 1, 2, 3, 4+)
Bathrooms	No	Number of bathrooms (0.5, 1, 1.5, 2, 3)
Furnishing status	No	Unfurnished / Semi-furnished / Fully furnished
Balcony	No	Units have a private balcony or terrace
Parking	No	Units come with a dedicated parking space

Financial defaults

Field	Required	Description
Monthly rent	Yes	Applied to all units. You can adjust rent per unit afterward, e.g., 25000
Security deposit	No	Refundable deposit collected on move-in, e.g., 50000
Monthly service charge	No	Covers shared amenities and maintenance fees, e.g., 2000

Availability & notes defaults

Field	Description
Available from	dd/mm/yyyy — Leave blank if units are available immediately.
Internal notes	Applied to all units. Private — never shown to tenants. e.g., All units on this floor share a water meter.

Unit overview

Clicking a unit

Click on a unit number in the table to open its detailed overview. You can also click on tenant names or lease IDs from the unit table to navigate to their respective overview pages.

The unit detail view has these sections:

Summary

Section	Displayed information
Unit identification	Unit number (e.g., g-1) and unit type (e.g., studio)
Status	Occupied / Vacant / Maintenance / Coming Soon
Actions button	Edit unit, create lease, record payment, etc.

Outstanding balance

Metric	Value
Outstanding balance	Amount in kes
Overdue	1 overdue
View more	Link to full payment history

Open requests

Metric	Value
Open requests	Number of request
Needs attention	Warning indicator
View more	Link to maintenance requests

Lease status

Metric	Value
Status	Active — Month to month
View lease	Link to lease document

Rent Due Day

Metric	Value
Due day	Day of month
Time remaining	Number of days remaining
Send reminder	Button to notify tenant

Uninvoiced charges

Metric	Value
Amount	Ksh 0.00
Number of charges	0 charge(s)
View all charges	Link to charges list

Leasing

Field	Value
Active lease ID	Link to lease page
View lease	Link to lease details
Tenant name	Full name
Tenant contact	email and phone number

Rent

Field	Value
Amount	Amount in kes
Frequency	monthly
Due day	Day of month

Deposit

Field	Value
Amount	Amount in kes

Lease term

Field	Value
Start date	Date
End date	Open-ended
Term type	month to month

Unit navigation tabs

Click on any tab to view detailed information:

Financials

Section	Description
Rent schedule	Monthly rent breakdown
Payment history	All payments received for this unit
Outstanding invoices	Unpaid invoices
Charges	Service charges, late fees, utilities

Requests

All maintenance requests for this unit.

Column	Description
Request ID	Unique identifier
Title	Brief description
Status	Pending / In progress / Completed
Priority	Low / Medium / High / Urgent
Created date	Date submitted
Reported by	Tenant or manager

Leases

All lease agreements for this unit, past and current.

Column	Description
Lease ID	Unique identifier
Tenant	Tenant name
Start date	Lease commencement
End date	Lease expiration
Rent amount	Monthly rent
Status	Active / Expired / Terminated

Meter readings

Utility meter readings for tracking consumption.

Column	Description
Meter type	Water / Electricity / Gas
Reading date	Date of reading
Reading value	Meter reading number
Consumption	Units used since last reading
Source	Manual / Automated

Utility charges

Utility bills and charges allocated to this unit.

Column	Description
Utility type	Water / Electricity / Gas / Internet
Period	Billing period
Amount	Charge amount
Status	Billed / Paid / Pending
Invoice link	Related invoice

Invoices

All invoices generated for this unit.

Column	Description
Invoice ID	Unique identifier
Date	Invoice date
Due date	Payment deadline
Description	Invoice line items
Amount	Total amount
Status	Paid / Unpaid / Overdue

Files

All documents associated with this unit.

File type	Examples
Unit photos	Interior, exterior, amenities
Floor plans	Layout drawings
Inspection reports	Move-in/move-out checklists
Maintenance records	Repair history
Utility bills	Past statements

Actions:

Upload file
Download file
Delete file
Organize into folders

Actions menu

Click the Actions button on the unit overview to access quick actions:

Unit

Action	Description
Edit unit details	Update unit information, financials, or notes

Leasing

Action	Description
Create lease	Start a new lease agreement for this unit
Renew lease	Extend existing lease

Financials

Action	Description
Record payment	Log a payment received for this unit
Create invoice	Generate a new invoice
Send invoice	Email invoice to tenant
Invoice utility charge	Create invoice for utility consumption

Utilities

Action	Description
Record meter reading	Enter new utility meter reading

Operations

Action	Description
Create maintenance request	Submit a maintenance issue for this unit
Upload files	Add documents or photos to this unit

Bulk actions

Select multiple units using checkboxes to perform bulk operations:

Bulk action	Description
Change status	Update status for multiple units (Vacant / Occupied / Maintenance)
Delete	Delete selected units (requires confirmation)

Keyboard shortcuts

The ? on the top right opens a modal when clicked to show all the shortcuts and thier use