Events & Calendar
Events & Calendar
Section titled “Events & Calendar”The calendar helps you manage all property-related events including inspections, maintenance appointments, rent reminders, lease renewals, and tenant meetings.
Calendar views
View options
Section titled “View options”The calendar can be viewed in multiple formats:
| View | Description |
|---|---|
| Month | See all events for the month at a glance |
| Week | Detailed view of weekly schedule |
| Day | Hour-by-hour breakdown of a single day |
| Agenda | Chronological list of upcoming events |
Navigation
Section titled “Navigation”| Action | Description |
|---|---|
| Today | Jump to current date |
| Previous | Go to previous month/week/day |
| Next | Go to next month/week/day |
| Date picker | Jump to specific date |
Add event
Create a new event
Section titled “Create a new event”Click on any date in the calendar or click the Add event button to create a new event.
Event form
Section titled “Event form”| Field | Required | Description |
|---|---|---|
| Title | Yes | e.g., Monthly Inspection — Unit 4B |
| Type | Yes | Inspection / Maintenance / Rent / Lease / Meeting / Other |
| Status | Yes | Scheduled / Completed / Cancelled / Rescheduled |
| All day | No | Toggle for whole day event |
| Start | Yes | Start date and time of the event |
| End | Yes | End date and time of the event |
| Location | No | e.g., Unit 4B, Management Office |
| Description | No | Detailed description of the event |
| Internal Notes | No | Private notes visible only to staff |
| Recurring event | No | Set up recurring event pattern |
Event type options
Section titled “Event type options”| Type | Description | Examples |
|---|---|---|
| Inspection | Property or unit inspections | Move-in inspection, Annual fire inspection |
| Maintenance | Repair or service work | Plumber visit, AC servicing |
| Veiwing | Viewing the property | Viewing the property |
| Notice | For notices | For notices |
| Meeting | Tenant or staff meetings | Tenant complaint meeting, Staff sync |
| Other | Any other event | Open house, Contractor walkthrough |
Status options
Section titled “Status options”| Status | Description |
|---|---|
| Scheduled | Event is planned and confirmed |
| Completed | Event has happened and is finished |
| Cancelled | Event was cancelled |
| Inprogress | The event is in Progress |
Recurring event settings
Section titled “Recurring event settings”| Setting | Options |
|---|---|
| Frequency | Daily / Weekly / Monthly / Yearly |
| End repeat | Never / After X occurrences / On specific date |
Recurring event examples:
| Event | Pattern |
|---|---|
| Weekly team meeting | Every Monday at 10:00 AM |
| Monthly inspection | First Tuesday of every month |
| Quarterly fire drill | Every 3 months on the 15th |
| Annual lease renewal | Every year on June 1st |
People
Assign people to event
Section titled “Assign people to event”Add staff members, tenants, or vendors to the event.
Add participants
Section titled “Add participants”| Participant type | Description |
|---|---|
| Staff | Internal team members |
| Tenants | Tenants from your properties |
| Vendors | Contractors or service providers |
| External | Email address (non-system user) |
Participant fields
Section titled “Participant fields”| Field | Description |
|---|---|
| Name | Select from existing or enter external email |
| Role | Organizer / Attendee / Guest |
| Notification | Send email/SMS reminder (Yes/No) |
| Response status | Pending / Accepted / Declined / Maybe |
Participant table
Section titled “Participant table”| Column | Description |
|---|---|
| Name | Participant name |
| Type | Staff / Tenant / Vendor / External |
| Role | Organizer / Attendee / Guest |
| Response | Pending / Accepted / Declined / Maybe |
| Notify | Yes / No |
| Actions | Remove, Resend invitation |
Files
Attach files to event
Section titled “Attach files to event”Upload documents, images, or other files related to the event.
File upload
Section titled “File upload”| Action | Description |
|---|---|
| Upload | Add file from computer |
| Link | Add URL link to external file |
| Drag and drop | Drag files into upload area |
Supported file types
Section titled “Supported file types”| Type | Formats |
|---|---|
| Images | JPG, PNG, GIF, SVG |
| Documents | PDF, DOC, DOCX, XLS, XLSX |
| Other | TXT, CSV |
Event overview
Clicking an event
Section titled “Clicking an event”Click on an event in the calendar or event title in the table to open its detailed overview.
Event header
Section titled “Event header”| Field | Value (example) |
|---|---|
| Title | Monthly Inspection — Unit 4B |
| Type badge | Inspection |
| Status badge | Scheduled |
| Actions button | Edit, Duplicate, Delete |
Event details
Section titled “Event details”| Field | Value |
|---|---|
| Start | May 7, 2026 9:00 AM |
| End | May 7, 2026 10:00 AM |
| All day | No |
| Location | Unit 4B, Sunset Apartments |
| Property | Sunset Apartments |
| Unit | 4B |
| Description | Monthly routine inspection of unit 4B. Check smoke detectors, HVAC, and plumbing. |
Internal notes
Section titled “Internal notes”Private notes visible only to staff.
Recurring information (if recurring)
Section titled “Recurring information (if recurring)”| Field | Value |
|---|---|
| Pattern | Monthly on first Tuesday |
| Next occurrence | June 2, 2026 |
| End repeat | Never |
People
Section titled “People”List of all participants with their roles and response status.
| Name | Type | Role | Response |
|---|---|---|---|
| John Mwangi | Staff | Organizer | Accepted |
| Jane Wanjiku | Staff | Attendee | Accepted |
| Michael Otieno | Tenant | Attendee | Pending |
| Nairobi Plumbing | Vendor | Guest | Accepted |
List of all attached files.
| File name | Type | Size | Uploaded by |
|---|---|---|---|
| inspection_checklist.pdf | 245 KB | John Mwangi | |
| unit_4b_photo.jpg | Image | 1.2 MB | John Mwangi |
Timeline
Section titled “Timeline”Chronological log of all event activities.
| Activity | Description |
|---|---|
| Event created | Created by admin@qivuli.com on May 1, 2026 |
| Participant added | John Mwangi added as Organizer |
| File added | inspection_checklist.pdf uploaded |
| Status changed | Status changed from Draft to Scheduled |
Event actions
From the event overview, available actions include:
| Action | Description |
|---|---|
| Edit event | Update any event details |
| Duplicate event | Create a copy of this event |
| Delete event | Permanently remove event |
| Change status | Update to Completed, Cancelled, or Rescheduled |
| Send reminders | Send notifications to all participants |
| Add participants | Invite more people to the event |
| Upload files | Add more attachments |
| Export event | Download event details as PDF |
Reminders
Event reminders
Section titled “Event reminders”Configure automatic reminders for events.
| Setting | Options |
|---|---|
| Send reminder | Yes / No |
| Time before event | 5 minutes / 15 minutes / 30 minutes / 1 hour / 1 day / 1 week |
| Method | Email / SMS / Both |
| Recipients | All participants / Organizer only / Selected participants |